Travel Administration

Job Title/ Position:

Travel Administrator

Department: Administration

Reporting To:

Financial Accountability: Yes/No

Direct Reports:

Yushuang ( Jade ) Liu

Date:17/01/2022

Summary/Objective:

A travel administrator arranges, manages, and coordinates all aspects of business travel to meet the specific needs of employers, employees, and clientele within an organization.

Key Accountabilities:

• Establishing the traveling needs of the employee and clients

• Followed administration, company procedures, account guidelines, and customer service standards in all areas of travel coordination

• Assist to set budgets, monitoring spending, and other expenses

• Research and books flights, ground transportation, and hotel accommodations, and provides travelers with directions and destination information

• Communicate travel arrangements, provide solutions to travel-related problems

• Coordinating employee and client schedules with business deadlines

• Reviewed vendor invoices and corporate card summary billing according to department procedures

• Creates detailed itineraries using programs such as Microsoft Word, Excel, and Outlook to meet employer-specific budgets and deadlines

• Research travel procedure and destination information on the Internet, create and maintain relevant files and databases, and stay in constant communication with employees, customers, and venues.

• Prepare the Expense reports

• Creating budgets and coordinating complex schedules as required

• Process and manage all phases of travel advances including auditing and reconciliation and payment

• Assist company administration submit and reconciling expenses

• Assist the administration manager to develop and update administrative systems to make them more efficient

• Assists evaluate vendors

• Assist administration manager to deliver necessary policies, handling daily tasks as assigned

Education/ Qualifications:

• Associate's or bachelor's degree in business or a related field

Work Experience:

• Professional experience in the travel industry needed or preferred

Behavioral Competencies:

• Highly organized

• Attention to detail

• A team player

• Good interpersonal skills

• Be able to handle the pop-up task

• Be able to be on-call during off-work hours

• Be able to work under pressure to resolve unexpected and unanticipated requirements

• Be able to handle multitask at the same time

Technical Skills:

• Control Travel budgets

• Schedule coordination skills

• Travel arrangements skills

• Meeting coordination skills

• Researching, and data and business management skills

To be filled once an employee joins

Employee Name: Manager Name:

Signature: Signature:

HR Department Name:

Signature: