Administrative Assistant Contract

 

Job Title: Administrative Assistant

Duration: 1 year (Possibility to turn to permanent based on

performance and client requirements)

Location: Abu Dhabi, UAE

 

Tasks and Responsibilities:

 

• Schedule and organize the calendar, providing advance awareness of the schedule, and maintaining punctuality

for meetings and appointments, scheduling adjustments as needed.

• Leverage statistical, business intelligence, and data modeling techniques and tools to aggregate data, identifying technical solutions for enhancing the Group’s decision-making process.

• Visualize data through creative Power Points through providing clear designs to facilities delivering the objectives

of the presentation.

• Perform efficient management of call and email correspondence, promptly responding to inquiries, prioritizing

urgent matters, and taking necessary actions to streamline communication flow.

• Coordinate travel arrangements, resulting in organized trips for enhanced operational efficiency.

• Document meeting minutes and distribute summaries to relevant stakeholders for comprehensive and

transparent communication.

• Manage calls and correspondence, proactively taking the initiative in drafting and finalizing replies where

necessary to facilitate prompt and appropriate resolution of all matters.

• Coordinate high-level meetings, conferences, and industry events, contributing to overall success and visibility.

• Establish and manage an efficient filing system for essential documents and data within the division, facilitating

the efficient organization and maintenance of critical information.

• Prepare materials and reports for meetings related to the division, providing relevant information for effective

engagements.

 

Technical & Behavioural Competencies:

 

• Clear and effective communication skills to convey information accurately and professionally.

• Time management, prioritizing tasks and effectively proceed with several responsibilities as multi-tasker.

• Flexible and adaptable to changing priorities and environments quickly.

• Tech savvy who has high proficiency with office software, calendar management tools, must be comfortable

learning and using new software.

• Effective interpersonal skills through building and maintaining positive relationships with employees and external

stakeholders.

• Strong research skills to gather information on various topics to provide valuable insights and support